March 07, 2023

Receptionist/Office Assistant

Location: New York, NY

Summary/Overview

With offices in New York City and Chicago and Rosemont, IL, Kuvare Insurance Services (“KIS”) is a boutique asset management firm that specializes in building tailored solutions for insurance companies with the goal of delivering superior risk-adjusted returns. Led by a seasoned team of insurance industry investment professionals and asset class specialists, KIS oversees all investment activities for Kuvare’s operating companies. This represents approximately $22 billion in total assets (market value as of December 31, 2022), including core fixed income assets, where KIS partners with leading global asset managers. For more information about KIS, please visit https://kuvare.com/insurance-services.

In support of this business, KIS is seeking to recruit a Receptionist/Office Assistant to join the New York- based team. 

Duties and Responsibilities

The Receptionist/Office Assistant is responsible for the following duties and responsibilities. They include, but are not limited to

  • Greet clients, visitors, and guests; directs or escorts visitors to the appropriate location.
  • Maintain reception lobby area. Cleanliness and beverage stock for visitors
  • Maintain conference room bookings and meetings; Order meeting lunches; Set up and clean up after each meeting. Ensure all conference rooms are stocked with beverages and snacks daily.
  • Receive mail, documents, packages, and courier deliveries and delivers or distributes items.
  • Manage inventory of office; pantry supplies and order as required.
  • Stock the pantry with daily essentials. Refrigerated beverages, Coffee station, snacks.
  • Organize maintenance companies to keep the office clean and safe. Ensure all rental equipment is in good working order.
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and maintaining weekly/monthly meeting materials.
  • Perform administrative and clerical support tasks.
  • Performs other duties, as assigned.

Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

Experience

  • High school diploma or equivalent required.
  • 2+ years of administrative experience in a professional environment

Skills/Competencies

  • Ability to work in a fast-paced environment.
  • Ability to learn quickly and take on new responsibilities.
  • Strong verbal and written communication skills.
  • Strong organizational skills; self-motivated and team oriented.
  • Solid proficiency with Excel, Word, and PowerPoint.
  • Notary a plus, but not required.

Physical Demands

  • Normal office working environment.
  • Occasional evening and weekend hours to meet deadlines.
  • Ability to sit for extended periods of time.
  • Ability to type/perform data entry.
  • Ability to read from a computer screen and paper reports.
  • Express ideas and otherwise communicate with the spoken word.
  • Full time, normal working day, 8:30 am – 5:30 pm 

Kuvare company is an equal opportunity employer that makes hiring decisions based on merit, qualifications, and the business need. We are dedicated to a policy of nondiscrimination in employment on any basis including age, sex, color, race, creed, national origin, religious persuasion, marital status, political belief, or disability that does not prohibit performance of essential job functions. We encourage all qualified candidates to apply.

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